Identify what data you collect, from whom, where it travels, and where it is stored.

Group data into levels (basic, sensitive, highly sensitive) and note who can access each type.

Clarify how you explain data use to families and obtain meaningful consent.

List each tool that handles student or family data and note key privacy considerations.

Set rules for who can see what and how you track access and changes.

Plan ahead for what you will do if there is a data issue or suspected breach.

Tie this privacy work into your AI lesson planning, marketing, admissions, and hub systems.